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HELPFUL TIPS ON HIRING WEDDING ENTERTAINMENT

Most Frequently Asked Questions

Why should you book your entertainment early?

Once you find a band you love it is highly recommended that you hired that band immediately. If you book your wedding entertainment nice and early you are not only more likely to get your first choice (the most popular wedding bands are booked 12-18 months in advance for key dates), you will also bag yourself a bargain. Quotes will often be provided on current petrol prices and they rarely go down. Also, the more popular acts become the more they will charge – it’s supply and demand, but if you book them early they are contracted to the quote they provide.

Off-Peak Reductions

When is the best time to book a band? Have you considered booking a weekday wedding or even in the off-peak months? During the weekends in summer, there’s alot of demand, so prices rocket, the majority of the bands and acts could easily book themselves 15-20 times over with the amount of enquiries they receive. Same for around Christmas and New Year – this is a busy time for musicians so they can pick and choose which gigs they do. Yet during the weekdays or in October, November, January and February, the same acts will struggle to fill their diaries if they are not a band high in demand. To help combat this they will offer reduced rates during Off Peak months and for a wedding band you can save on average $1K – $1,500 If you’re marrying off season there may be more room to negotiate on price. For corporate events bands have set booking fees for companies, organizations, festivals and casinos.

Are Wedding themes popular? Many weddings at the moment are based around a theme – sometimes very general like ‘summer’, and some more specific such as ‘festival’ or ‘vintage’. When considering entertainment for your wedding it’s a great idea to use it to augment your theme. For example, a 1920s theme jazz band for your drinks reception and some flapper dancers teaching your guests the Charleston during your evening party would really bring your vintage theme to life. This is becoming a most frequently asked question from brides.

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Consider Your Timings

How many hours should I book a band? Weddings very rarely run to time – that’s a fact. The length for a party band is usually 3 to 4 hours for the wedding reception with two twenty to twenty minute breaks. So when you are working out your schedule for entertainment, be realistic and ask your venue for their advice. During your drinks reception is a great time to have entertainment, as it will last longer than you think with photographs – entertainment will take your guests’ minds off their rumbling tummies or cocktail dinner hour to keep your guest entertained until the Bridal party is announced and the Bride and Groom.

Space Requirements

Is the venue space relevant to hiring a band? There is no point in booking an 12-piece Soul and Motown band if you only have a tiny dance floor and an even smaller stage. At the same time, you don’t want your guests rattling round on a huge dance floor with only a DJ in the corner. Think about the space you have to play with and imagine your guests in it before adding the entertainment. Book your band based the venue space and where the stage will be located. The average size band is 6 – 8 piece band for a smaller venue.

Venue Restrictions

Do Bands have any restrictions? Most bands do not but be clear with your venue about the entertainment you are thinking of booking before you pay your deposit. The grade II listed barn may look beautiful and be the perfect backdrop for your big day but if you have your mind set on a rock band for the evening, it may not be possible. Many venues have restrictions, such as sound limiters, which would have an impact on the type of band you can book.

Provide Refreshments

What do I need to provide in advance before the band arrives? This is the most frequently asked question. The better your treat your act or band, the better performance they will give in return. A professional class act band will deliver inspite of, but if you consider your band may have driven 2 – 4 hours to get to your venue, then spent a further 1.5 hours lugging heavy equipment to set up and sound check, a nice quiet private dressing room for them to relax and change in along with a room filled with plenty of water, juices and light snacks before the band’s nutritious hot dinner meal is provided will ensure they give you the high-energy performance your big day deserves. 

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Check the Terms and Conditions

When booking a band what should I be looking for? If you are booking professional entertainment, they will provide a full contract along with terms and conditions. You should check these clearly and pay close attention to cancellation terms and any contingencies they have in place for emergencies.

Trust Your Act or Band

After I book a band what should I expect? A follow up call at least 30 days to a few weeks before the wedding to review all your details and updates in your planning stages. If you are booking a professional act or band, the likelihood is that they will have performed at hundreds of weddings previously and whilst each wedding is personal to the bride and groom, your act or band will still know best. For example, many bands will know what set list will work to make sure you have a full dance floor and whilst it’s understandable you will want to include a few of your favorites, you should leave the rest to them. Also, another biggie here is to not have your band starting too early. You don’t want the evening to peak too soon – around 9pm is usually perfect if you are finishing at midnight.

Book via a Reputable Agency

Why should I use a booking agent to hire a band? Booking Agents are reliable and the experts in both entertainment and hiring the best entertainers for their clients. Another reason for using a Booking Agents or a Management Company is to ensure that your band is a quality act who will be punctual, professional and equipped with providing what you need for a guaranteed successful event. There are so many other benefits, namely quick communication, pre-vetted acts, full terms and conditions and contracting, all the necessary insurance certificates provided for your venue, backup in case of emergency, professional help and advice and lots of time saved searching though just one website rather than hundreds of individual ones.

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MORE FREQUENTLY ASKED QUESTIONS IN GENERAL

Are the bands different bands or the same band with different configurations?
All the bands are different and each band can be tailored to your event or wedding in configurations upon request.

How can I get an accurate quote quickly? CLICK HERE to fill out the Request Entertainment Form in its entirety and submit to us. Our Party Bands are booked all over the U.S. for weddings, corporate events, and private parties. There are several variables that determine a quote based on the information below: For example a local wedding in Atlanta, GA with 50 guests will be different from a event in Paris with 250 guests or a Gala in Washington DC with 500 guests. When completing the Entertainment Form please keep in mind the reasons we need all your information.
1. We need the address of the venue, city and state to help us calculate the travel.
2. We need the amount of guests attending to help us figure out how much equipment will be needed for your event. 3. Providing your budget or budget range will help us select the best band that will fit your budget.
4. Providing your contact number is safe with us because we understand from speaking with hundreds of brides you maybe just checking prices therefore you have the option to select to receive a text or email.
5. You can call us anytime if you have additional questions. We are down to earth and love it when future clients call us to talk about their vision.

How can I reserve the band for my wedding date? A half deposit of the booking fee is required and the balance due one week before your event.

Do you provide iPod Music during your breaks? Yes, we do and you also have the option of booking a DJ upon request.

If you’re still looking for your Wedding Music or Corporate Entertainment, be sure to check out Party Bands USA Entertainment. To find out more about Party Bands USA, Management Company CLICK HEREWe hope these frequently asked questions has been helpful. For more information call our office at (770) 374 – 0911

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